Effective Date: June 2026
Organization Name: Sunshine State Homeschoolers
Website: https://www.sunshinestatehomeschoolers.com/

 

1. Information We Collect

Sunshine State Homeschoolers may collect personal information needed to operate programs, events, memberships, services, communications, and community activities. This may include parent/guardian names, student names, email addresses, phone numbers, mailing addresses, ages or grade levels, emergency contact information, registration details, participation information, payment-related information, and any information submitted through forms, emails, surveys, applications, or event registrations. We may also collect basic website usage information, such as browser type, IP address, pages visited, cookies, analytics data, and general website activity.

 

2. How We Use Information

We use collected information to operate programs, process registrations, communicate with families, organize events, manage memberships, provide services, respond to inquiries, maintain internal records, improve programs, process payments, and meet legal or administrative obligations. We may also use contact information to send updates about SSH programs, events, services, deadlines, opportunities, and community announcements.

 

3. Children’s Information

SSH may collect limited information about children when submitted by a parent or guardian for registration, participation, planning, safety, or program purposes. Children should not submit personal information directly through the website without parent or guardian involvement. Parents and guardians are responsible for the information they submit on behalf of their children.

 

4. Payment Information

SSH may use third-party payment processors to collect payments, fees, donations, registrations, memberships, or service charges. SSH does not control the privacy or security practices of third-party payment processors.

Payment-related information is used for administrative, accounting, registration, and recordkeeping purposes.

 

5. Sharing of Information

SSH does not sell or rent personal information. Information may be shared only as needed to operate programs and services, including with instructors, volunteers, event leaders, vendors, venues, service providers, payment processors, technology platforms, or community partners. Information may also be shared when required by law, to protect safety, to address misconduct, or with parent/guardian consent.

 

6. Third-Party Services

SSH may use third-party services, including website platforms, forms, email systems, payment processors, registration tools, educational platforms, social media platforms, and event-related services. These third parties may collect or process information according to their own privacy policies. SSH is not responsible for the privacy practices, data security, or policies of third-party services.

 

7. Photos, Videos, and Media

Photos or videos may be taken during SSH events, programs, field trips, co-ops, clubs, or activities. These may be used for newsletters, websites, social media, flyers, promotional materials, historical records, or community updates.

Families who do not want their child photographed or recorded must notify SSH in writing before participating and should remind the event leader at the activity. SSH will make reasonable efforts to honor such requests but cannot control photos or videos taken by other families or third parties.

 

8. Data Security

SSH takes reasonable steps to protect personal information through password-protected systems, limited access, secure platforms, and appropriate administrative practices. However, no electronic storage, website, email system, form, or online platform can be guaranteed completely secure. By using SSH services or submitting information online, you acknowledge this risk.

 

9. Data Retention

SSH may retain information for administrative, program, legal, financial, historical, and recordkeeping purposes. Information may be kept as long as needed to support organizational operations, verify participation, document payments, respond to questions, or comply with applicable obligations. SSH may delete, archive, or destroy records when they are no longer needed.

 

10. Parent/Guardian Rights

Parents and guardians may request access to, correction of, or deletion of personal information submitted to SSH, subject to legal, administrative, payment, safety, or recordkeeping needs. Requests must be submitted in writing. SSH may require identity verification before releasing or changing information.

 

11. Email and Communication Preferences

Families may receive emails or messages related to SSH programs, events, services, memberships, registrations, deadlines, or announcements. Families may request to stop receiving non-essential promotional or announcement emails. However, SSH may still send administrative messages related to registrations, payments, policies, safety, participation, or services.

 

12. No Refund Policy and Payment Records

All payments, fees, registrations, memberships, donations, and service purchases are final and non-refundable. Payment and registration records may be retained for administrative, accounting, dispute resolution, and legal purposes.

 

13. Policy Updates

SSH may update this Privacy Policy at any time. Updates will be posted on this page. Continued use of the website or participation in SSH programs after updates are posted constitutes acceptance of the revised policy.

 

14. Contact Information

Sunshine State Homeschoolers
Website: https://www.sunshinestatehomeschoolers.com/